RemoFirst Deadlines and Sync Cadence

---
name: remofirst-rate-limits-97cf802bedd4
description: >-
  Build RemoFirst operational deadlines and supported connector sync cadence
  without inventing API quotas. Use when payroll, timesheet, invoice, Workday,
  or ADP timing affects a workflow. Trigger with "RemoFirst cutoff", "RemoFirst
  sync timing", or "RemoFirst rate limits".
allowed-tools: Read,Glob,Grep,Write,Edit
argument-hint: "<workflow> <period-or-connector>"
version: 2.0.0
license: MIT
author: Jeremy Longshore <jeremy@intentsolutions.io>
tags: [saas, remofirst, deadlines, payroll, connectors]
model: inherit
effort: high
compatibility: Designed for Claude Code; live RemoFirst access requires an approved client account and explicit operator action
---
# RemoFirst Deadlines and Sync Cadence

## Overview

Build a timing plan from the documented business cutoffs and supported
connector behavior. No reviewed public source publishes a general RemoFirst API
quota, so this skill must not manufacture request-per-minute limits, retry
headers, endpoints, or backoff rules.

## Prerequisites

- Workflow, population, period, country, owners, and timezone.
- The live RemoFirst calendar or connector status available to an authorized user.
- A support owner for ambiguities or missed deadlines.

## Current Contract

- Monthly payroll has documented revision, review, approval, and funding stages;
  live dates and worker-specific schedules remain authoritative.
- Contractor timesheet approval locks a submitted timesheet; rejection returns it
  for correction.
- Workday sync is manually initiated and imports only supported approved records.
- ADP setup uses a short-lived account ID during connector authorization.
- No public first-party general API quota or SDK retry contract was found.

## Instructions

1. Classify the timing domain: payroll, contractor timesheet, invoice funding,
   Workday sync, ADP activation, or a provider-issued private integration.
2. Record every time in one canonical timezone plus the operator's local time.
   Include source URL, retrieval date, owner, and whether it is a guide or live date.
3. For payroll, confirm revision, approval, funding, and pay-date milestones from
   the live period. Do not silently reuse dates from a prior month.
4. For timesheets, leave review time before approval because approval locks the
   record. Reject incorrect entries early enough for contractor correction.
5. For Workday, schedule a human-triggered sync, review imported records, and
   reconcile unsupported or edited data manually.
6. For ADP, generate the account ID only when the connector owner is ready to use
   it; if it expires, repeat the documented setup instead of reusing it.
7. If a private interface is involved, use only its customer-specific written
   quota and retry contract. Otherwise escalate rather than guessing.

## Tool Discipline

Use Read, Glob, and Grep on approved schedules and redacted reconciliation
artifacts. Use Write/Edit only for timing plans and evidence summaries. Do not
run sync, approve time/payroll, generate credentials, or fund invoices.

## Approval Boundaries

Payroll approval, timesheet approval/rejection, connector sync, account-ID
generation, invoice payment, and any retry against a private interface require
the designated human operator or explicit authority.

## Output

Return workflow, timezone-normalized milestones, source and retrieval date,
owners, safety margin, lock or expiry behavior, reconciliation step, blockers,
and escalation path. State explicitly when no public API quota applies.

## Error Handling

- Missing live date: block the plan and ask the payroll or provider owner.
- Missed cutoff: document impact and obtain a revised provider-confirmed date.
- Sync mismatch: stop repeat syncs until mapping and record state are reconciled.
- Unknown quota: do not probe; request the private contract from RemoFirst.

## Examples

- A payroll plan labels published day ranges as guidance and records live dates.
- An expired ADP account ID is regenerated by its authorized connector owner.
- "Use exponential backoff" is rejected without a private API contract.

## Validation

- Every milestone has timezone, owner, evidence, and current-period confirmation.
- Locking, expiration, and manual-sync behavior are represented accurately.
- No invented request limit, endpoint, retry code, or API credential appears.

## Resources

See [references/official-docs.md](references/official-docs.md) for the reviewed
payroll, timesheet, Workday, ADP, invoice, and support sources.