---
name: apple-notes-enterprise-rbac
description: 'Implement access control for multi-user Apple Notes automation.

  Trigger: "apple notes access control".

  '
allowed-tools: Read, Write, Edit, Bash(osascript:*), Grep
version: 1.0.0
license: MIT
author: Jeremy Longshore <jeremy@intentsolutions.io>
tags:
- saas
- macos
- apple-notes
- automation
compatibility: Designed for Claude Code
---
# Apple Notes Enterprise RBAC

## Overview

Apple Notes has no built-in role-based access control (RBAC). In enterprise environments with Managed Apple IDs via Apple Business Manager, administrators control Notes access through MDM (Mobile Device Management) profiles. For multi-user automation scenarios, implement access control at the automation layer using account separation, folder-based permissions, and shared folder restrictions. iCloud Shared Notes (macOS Ventura+) provide basic collaboration, but fine-grained permissions (read-only vs edit) must be enforced in your wrapper code.

## Account-Based Access Control

```javascript
// Apple Notes supports multiple accounts (iCloud, Gmail, On My Mac)
// Use account separation as the primary access boundary
const Notes = Application("Notes");

function getAccountByName(name) {
  const account = Notes.accounts().find(a => a.name() === name);
  if (!account) throw new Error(`Account not found: ${name}`);
  return account;
}

// Audit all accounts and their folder structures
function auditAccounts() {
  return Notes.accounts().map(a => ({
    name: a.name(),
    folders: a.folders().map(f => f.name()),
    noteCount: a.notes().length,
  }));
}

// Restrict automation to a specific account only
const ALLOWED_ACCOUNT = "iCloud";
function safeGetNotes() {
  const account = getAccountByName(ALLOWED_ACCOUNT);
  return account.notes();
}
```

## Folder-Based Permission Model

```typescript
// src/rbac/permissions.ts
interface FolderPermission {
  folder: string;
  allowedRoles: string[];
  operations: ("read" | "write" | "delete")[];
}

const FOLDER_PERMISSIONS: FolderPermission[] = [
  { folder: "Public",    allowedRoles: ["viewer", "editor", "admin"], operations: ["read"] },
  { folder: "Team",      allowedRoles: ["editor", "admin"],          operations: ["read", "write"] },
  { folder: "Sensitive",  allowedRoles: ["admin"],                    operations: ["read", "write", "delete"] },
];

function checkPermission(role: string, folder: string, op: "read" | "write" | "delete"): boolean {
  const perm = FOLDER_PERMISSIONS.find(p => p.folder === folder);
  if (!perm) return false;
  return perm.allowedRoles.includes(role) && perm.operations.includes(op);
}
```

## MDM-Based Enforcement

```bash
# Apple Business Manager + MDM profiles can:
# 1. Disable Notes.app entirely on managed devices
# 2. Restrict iCloud Notes sync (force "On My Mac" only)
# 3. Enforce Managed Apple IDs (separate from personal)

# Check if device is MDM-managed
profiles status -type enrollment 2>/dev/null

# Check Notes restrictions via MDM profile
profiles list -verbose 2>/dev/null | grep -A5 "com.apple.notes"

# Managed Apple IDs cannot:
# - Share notes with personal Apple IDs
# - Use third-party account types (Gmail, Yahoo)
# - Access notes outside the organization's domain
```

## Shared Folder Audit

```javascript
// Audit shared notes (macOS Ventura+ with iCloud sharing)
const Notes = Application("Notes");
const allNotes = Notes.defaultAccount.notes();

// Notes shared via iCloud show as shared in the UI
// JXA does not expose sharing metadata directly
// Workaround: check folder names for "Shared" convention
const sharedFolders = Notes.defaultAccount.folders()
  .filter(f => f.name().toLowerCase().includes("shared"));

sharedFolders.forEach(f => {
  console.log(`Shared folder: ${f.name()} — ${f.notes().length} notes`);
});
```

## Error Handling

| Issue | Cause | Solution |
|-------|-------|----------|
| Cannot access Managed Apple ID notes | Personal automation on corporate device | Use the managed account explicitly via `getAccountByName()` |
| Shared folder not visible | iCloud sharing not accepted by recipient | Recipient must accept share invitation in Notes.app |
| MDM blocks osascript | Device restriction profile active | Request IT to allow automation; use Shortcuts as alternative |
| Folder permissions bypass | JXA has full access once TCC approved | Enforce permissions in your wrapper code, not at OS level |
| Multiple accounts create confusion | Notes from wrong account modified | Always specify account explicitly; never use `defaultAccount` in multi-user |

## Resources

- [Apple Business Manager User Guide](https://support.apple.com/guide/apple-business-manager/welcome/web)
- [MDM Protocol Reference](https://developer.apple.com/documentation/devicemanagement)
- [Mac Automation Scripting Guide](https://developer.apple.com/library/archive/documentation/LanguagesUtilities/Conceptual/MacAutomationScriptingGuide/)

## Next Steps

For multi-account environment configuration, see `apple-notes-multi-env-setup`. For security hardening, see `apple-notes-security-basics`.


---
Source attribution: jeremylongshore
Original project: https://github.com/jeremylongshore/claude-code-plugins-plus-skills/blob/main/plugins/saas-packs/apple-notes-pack/skills/apple-notes-enterprise-rbac/SKILL.md
License: MIT
License information: https://opensource.org/license/mit
Original upstream instructions; downloaded from Dave AI.

## Upstream license notice

MIT License

Permission is hereby granted, free of charge, to any person obtaining a copy
of this software and associated documentation files (the "Software"), to deal
in the Software without restriction, including without limitation the rights
to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
copies of the Software, and to permit persons to whom the Software is
furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER
LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM,
OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE
SOFTWARE.



# Dave AI resource metadata

Creator / publisher: jeremylongshore
Original project: https://github.com/jeremylongshore/claude-code-plugins-plus-skills/blob/main/plugins/saas-packs/apple-notes-pack/skills/apple-notes-enterprise-rbac/SKILL.md
Attribution basis: Source repository record

Fields of work: Operations, Sales
Roles: Business Process Analyst, Customer Success Manager, IT Operations
Specialties: API
Tools: Apple Notes
Country applicability: Country not specified
Classification basis: Source catalog labels
Instruction SHA-256: cdeb07089841b079ecb1995e63b2618d67d3ff60b53ee561552d41f95a0cee56